Office support manager

We are seeking someone to support our leadership team as well as the day to day office operations. This includes managing calendars, making travel arrangements, processing expense reports, preparing presentations and event planning.

As an Office Support Manager, you will contribute to setting up and developing office management within Ecraid. For this, you will work together with the COO and the other Office Support staff. It is a challenging and versatile position that you can shape yourself and in which you have a lot of contact with management and your colleagues. You are the first point of contact for general questions, support the management, managing calendars, taking minutes, professionalizing facility and are involved in organizing various team events. 

Furthermore, you will:

• take care of incoming and outgoing (bulk) mail and mailings;
• prepare handling of invoices and other documents;
• archive decisions taken and prepare contracts for signature;
• coordinate our travel agency;
• help coordinate the objectives and activities within office management and ensure efficient and effective working methods;
• replace and support other Office Support colleagues in, among other things HR activities during holidays or busy periods.

Established in January 2022, the European Clinical Research Alliance for Infectious Diseases (Ecraid) is an operational clinical research organisation dedicated to reducing the impact of infectious diseases on individual and population health. We focus on two main areas: Setting up and performing high quality clinical trials on infectious diseases and antimicrobial resistance, and building a strong and unique academic clinical research network with broad European support.

Our work started within the UMC Utrecht and major EU-funded projects such as COMBACTE and PREPARE. Today, Ecraid is an independent research foundation with more than 60 employees. Our international clinical trials portfolio varies from observational cohort studies to complex adaptive platform trials that are investigator-initiated and publicly funded, as well as industry-initiated trials.

Ecraid is a purpose-driven, people-centred organisation that embraces academic excellence, diversity and collaboration. We believe that the synergy of our talented individuals and continuous personal development is key to achieve outstanding results.

To succeed in this role, the following competences and experiences are required:

• A relevant and completed MBO+ education and HBO working and thinking level;
• At least 2 years’ experience in a similar position;
• Good command of Dutch and English both orally and in writing;
• Helpful to your colleagues and a pragmatic approach to find the best feasible solution;
• Work structured and always keep an overview;
• Work accurate;
• You are enthusiastic, proactive and can get a lot of work done;
• You can work independently in a dynamic and flexible working environment.
• Tech savvy; ability to navigate multiple systems including Microsoft Office 365, AFAS
• Diligence and attention to detail

Do you get energy from working in a professional and socially driven and international organization? Do you like to think one step ahead and do you enjoy further developing the Office Management within Ecraid, then this is your job!